Chair Resource Page

We are excited that you will be chairing at the CIBSE Building Performance Conference and Exhibition. Provided below is useful information about your chairing duties and role in the Conference.

Chair biographical and session information is now on the Conference website to view. Please let us know if would like to amend any of the information by emailing Sharon Pestonji.

Presentation guidelines

We are aiming for a pacey, dynamic feel for the conference. If using slides, please use your slides as an opportunity to frame your speech – more visuals and fewer words create a bigger impact.

  • Deadline for presentations is 28 October 2016 and should be sent to Becky MacArthur. For presentations over 7MB send via
  • 16:9 screen size ratio for presentations.
  • If you’d like to use the CIBSE branded conference slides then please download them here.
  • Please bring a back-up copy of your presentation on a memory stick on the day.

We encourage you to make contact with the speakers on your panel prior to the event as this will help in planning your introduction and gain an understanding of the speaker’s presentation.

On the day:

If you have any issues on the day and need to contact us please call 07972 050953.  This will put you through to Becky at STEP Place, our event organisers. who will inform the chair of your session.


Please arrive 1 hour ahead of the start time of your session.  This provides us time to make sure everything is working for you, for you to meet the chair of your session, fellow speakers and the onsite technician for assistance and presentation changes.

As a chair you have a complimentary ticket and are invited and encouraged to attend the full two day conference. We hope you will find it inspiring and take the opportunity to network with delegates, speakers and exhibitors over the lunch and coffee breaks. Speakers & chairs are quite popular and the breaks provide an opportunity for attendees to personally ask a question or two.

Preparation for debates / Q&A sessions

We will be putting together Chair briefing notes for you. These will provide “key messages” which the speakers would like to communicate during their sections. These “key messages” will be tools to build a strong narrative for your session assist you in chairing the session. You will also be provided with contact details for the speakers in your session to allow you to liaise further.

10 Minutes before your session:

Please come to the main Conference Theatre 10 minutes before your session.  We will test your microphone and make sure everything you need is working.

Event App

This year we have launched an event app which has the capability to host live polls and surveys. Have a think about whether you want to get interactive during your session and ask questions to the delegates using the app to record responses. The app can be downloaded via the apple app store or google play by searching CIBSE. For more information please contact Sam Jenner on 01892 518877 or email

Social media

Our marketing team are currently promoting your session on Twitter and LinkedIn. To see these tweets and posts please follow @CIBSE, #CIBSEConf and #Build2Perform or join our CIBSE LinkedIn Group

Thank you

We appreciate that you are busy and want to thank you for taking your time to support CIBSE and Better Building Performance.

If you have any questions or need any help then please contact Sharon Pestonji.